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“...Council for World Mission
a global community of churches
Confidential
Minutes of the
Officers’ Group Meeting
21 June 2008
Port Moresby
Papua New Guinea
Ipalo House, 32-34 Great Peter Street, London SW1P 2DB, UK
Tel: 020 7222 4214, Fax: 020 7233 1747/020 7222 3510
E-mail: council@cwmission.org
http://www.cwmission.org
Registered Charity No 1097842
Company No 4758640
Registered in England and Wales...”
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“...in this, yet there was nothing to suggest that CWM were at sea in this.
Vote of thanks
Chris expressed his gratitude to the SFPG who he described as a highly functional team who were
individually and corporately making very positive contributions. The Moderator and others thanked
Chris and Steve on their leadership.
6.3 Global Warming
The paper Responding to Climate Change was reviewed and discussed (appended to TBM paper J).
The paper was prepared in follow-up to TBM minute 2007 TB 7.1. The Mission Programme unit had
agreed to drive the issue and put forward seven recommendations as a framework for addressing
global warming when embarking on different ministries within the CWM network. The
recommendations were acknowledged as being very practical and able to be implemented down to
local church level. It was agreed to submit the paper to the Trustees as presented.
6.4 General Secretary’s Essay
The General Secretary’s essay was discussed briefly and it was agreed that the Essay be submitted...”
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“...a dialogue with the government potentially via CWM lawyers
• Explore what concessions there may be for CWM
• Potentially CWM member churches or staff in the UK may wish to lobby government
The Moderator emphasized the need to be prepared with information in order to anticipate the
questions that will arise from the trustee body.
8.3 Sale of Property
A recommendation by the Executive Secretary for Finance concerning the vacant staff property
purchased for the previous Executive Secretary for Mission Programme was discussed. The Officers
authorised the sale or let of the staff house (17 Forest Side, Worcester Park) to a 3rd party at open
market value. The Officers delegated responsibility to the Company Secretary to liaise with up to two
Trustees to sign and seal (as appropriate) all necessary documentation to complete the sale or lease.
8.4 Missionary Appointment
The General Secretary tabled a report from the Executive Secretary for Personnel and Training
(ESPT) the Rev Randolph Turner in...”
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“...Council for World Mission
Celebrating our 30th anniversary
OFFICERS’ GROUP MEETING
AGENDA
21 June 2008
Crowne Plaza Hotel, Port Moresby
Take home
the good news
Council for World Mission
Ipalo House, 32-34 Great Peter Street, London SW1P 2DB, UK
Tel: +44 20 7222 4214, Fax: +44 20 7233 1747
E-mail: council@cwmission.org
www.cwmission.org...”
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“...Formal Business
08/01 OG 2 Apologies
08/01 OG 3 Minutes White
08/01 OG 4 Moderators for TBM sessions Verbal report
08/01 OG 5 Matters Arising
08/01 OG 5.1 CWM Anniversary Scholarship (ReferP&TReport) Pink TBM paper
08/01 OG 5.2 Zimbabwe Solidarity Verbal report
08/01 OG 5.3 CWM Accompaniment Policy Gold
08/01 OG 6 Trustee Body
08/01 OG 6.1 Resignation of UCSI Trustee - Mr John Sasabule Verbal report
08/01 OG 6.2 Church Membership Applications to CWM Green
08/01 OG 6.3 Global Warming (Refer Mission Programme Report) Lilac TBM paper
08/01 OG 6.4 General Secretary’s Essay Verbal report
08/01 OG 6.5 MSP Funds Distribution (CF & UWI) Verbal report
08/01 OG 6.6 Regional Empowerment Fund Mechanism Grey
08/01 OG 7 CWM Strategic Framework Planning Group Salmon
08/01 OG 8 Staffing Sub-committee Matters
08/01 OG 8.1 Operations Manager Verbal report
08/01 OG 8.2 UK Work Permit Legislation Changes Cream
08/01 OG 8.3 Sale of Property Verbal report
08/01 OG 8.4 Missionary Appointment To be tabled
08/01...”
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“...Body
6.1 Resignation of UCSI Trustee - Mr John Sasabule
Mr John Sasabule has formally tendered his resignation as a CWM Trustee
‘backdated to 31st December 2007’ citing his reason as his ‘contract with the UCSI
ended’. The Rev David Havea, who is the trustee alternate, will be attending the
June 2008 Trustee Body Meeting
6.2 Church Membership Applications to CWM
Refer to 'Report of CMCG’ (first attachment)
6.3 Global Warming
Refer to the report of the Rev Philip Woods, Executive Secretary for Mission
Programme to the June 2008 Trustee Body Meeting, paper entitled ‘Responding to
Climate Change’
6.4 General Secretary’s Essay
Report to be tabled at meeting.
6.5 MSP Funds Distribution
The November 2008 Officers Group meeting agreed to recommend to the June
2008 TBM that the MPSF2 funding allocations to the Congregational Federation
and the Union of Welsh Independents would be retained for their respective MSP
allocations, in response to a request from the two churches concerned.
4...”
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“...9.7 Officers Group - continuity
A concern has been expressed about the lack of continuity that will ensue following
the 2009 CWM Assembly when both Moderator and Treasurer will have served
their maximum two terms. In addition two of the other Officers will also have served
two terms, which means that the new Officers Group will start with an almost new
group.
9.8 Sale of Property (Past Executive Secretary for Mission Programme)
9.9 Missionary Appointment
10. Future Meetings
9.1 OG meeting, 10-12 Nov 2008, Netherlands
9.2 TB meeting, 16-19 Jun 2009, South India
9.3 Assembly 22-26 Jun 2009, South India
9.4 New TB meeting, 30 Jun 2009, South India
9.5 New OG meeting, 30 June 2009, South India
9.6 TB meeting, 16-19 Nov 2009, London
11. Close
6...”
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“...)!
■ Council for World Mission
I a global community of churches
Confidential
Minutes of the
Officers’ Group
Meeting
19 & 20 November 2007
Singapore
Ipalo House, 32-34 Great Peter Street, London SW1P 2DB, UK
Tel: 020 7222 4214, Fax: 020 7233 1747/020 7222 3510
E-mail: council@cwmission.org
http://www.cwmission.org
Registered Charity No 1097842
Company No 4758640
Registered in England and Wales...”
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“...made
those nations very venerable. The leadership of these two churches were
remembered at this time.
The General Secretary and Moderator have visited Zimbabwe and more will be
reported later in the meeting.
Also remembered at this time was Rev Enos Das Pradhan, the General Secretary of
the Church of North India, who is unwell and would not be able to join the discussion
during the Strategic Framework Planning Group (SFPG) input during the meeting.
Mrs Elizabeth Joy, Executive Secretary for Mission Education, had been unwell but
would still be able to attend the Missiological Consultation.
2007/2 OG 2 APOLOGIES
There were no apologies.
2007/2 OG 3 MINUTES OF THE LAST MEETING
The minutes of the meeting of 22 and 26 June 2007 were agreed as a correct record
of the meeting.
2...”
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“...through conference calls
rather than face-to-face gatherings. Reducing carbon emissions was, however, a
small part of the bigger challenge faced by CWM and its ecumenical partners.
The Moderator suggested that one of CWM’s programme units, namely Mission
Programme could provide the lead in shaping policy in view of its mandate of working
together closely with member churches on mission programme. The General
Secretary undertook to explore this idea with executive secretarial staff and to report
back to the next Officers’ Group meeting.
Action: General Secretary to follow up and to report back to next Officers’ Group
meeting.
5.3 General Secretary’s Essay
The Moderator proposed that key areas and issues raised in the General Secretary’s
essay, ‘Mission accomplished or Work In Progress’ be identified and be appropriated
for discussion, particularly by the Trustee Body. It was suggested that discussions
could take place within the regional groups at the next Trustee Body meeting and
that the groups...”
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“...place in
view of CWM Europe region having received their allocation.
The meeting affirmed the principle that CWM is committed in an ongoing way to
making funds available for regional mission work. It was however emphasised that
regions should not assume that the same level of funding currently being disbursed
would be available in perpetuity.
Action: A paper on the Regional Empowerment Fund mechanisms will be given to
the Officers before the next Officers’ Group meeting.
5.7 Covenanting for Justice Co-ordination Group
It was agreed that the Rev Baranite Kirata, from the Kiribati Protestant Church will
take the place of Revd Philip Woods as the CWM representative on the Covenanting
for Justice Co-ordination Group. Revd Woods would remain a member of this group
in his capacity as Executive Secretary for Mission Programme.
5...”
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“...FROM CWM CHURCHES/REGIONS
The Treasurer introduced the Mission Programme Support Fund, Scholarship and
Ecumenical Project applications from member churches, collated regionally and
given as papers 07 OG 6 to 6.6 An overview paper is given as Paper 07 OG 6.
The General Secretary explained that the Project Management Group (PMG), a
cross-departmental staff team, has processed all applications. The funding
applications were agreed with the following comments and observations.
The Officers felt that it would be very beneficial to have an overview of the last 10
years of Scholarships granted by CWM. Rev Dr Andrew Williams, in his capacity as
Executive Secretary for Personnel and Training, had already begun to do some work
on this. The Moderator also commented that it would beneficial if the Treasurer could
have sight of the funding applications prior to any Officers’ Group or Trustee Body
Meeting.
Action: The Executive Secretary for Mission Programme should ensure that in future
the Treasurer...”
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“...pay
back the MPSF2 funds that the church had appropriated for the purchase of a
Landing Craft. After the due consideration the meeting resolved that CWM could not
accede to this request for the following reasons:
• CWM - through the Officers - had been in discussion and close consultation
with the KPC for some time now on the understanding that the Church had
embarked firmly on recouping and repaying the ‘loan’, so that the funds could
be deployed for the purpose that it was given, namely for mission programme
• CWM is not at liberty, in terms of its internal and external accountability
requirements, to condone the diversion of funds for purposes other than that
for which such funds had been designated
• the KPC, having given CWM its word to make serious attempts to remedy the
situation, would be seen to be going back on its word if it now embarks on a
different course of action
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“...• it is not evident from KPC’s letter in which ways ‘the de designation of MPSF1
funds would provide significant support for the church in its mission in
Kiribati’.
Action: The General Secretary to write to the parties concerned and the Officers
Group to report accordingly to the Trustee body Meeting.
9.3 CWM Accompaniment and Assistance Policy
The General Secretary reported briefly on the background to this item and tabled a
suggestion for a framework that could guide CWM in revisiting its current policy
which is mainly expressed through the financial assistance provided by the Solidarity
and Action Fund, which allows for an annual maximum grant per church of £10,000.
It was agreed that in view of the changed and changing nature of global and regional
environmental disasters and socio-political crisis, it was appropriate that CWM’s
policy be reviewed.
The General Secretary reflected on how, in 2003, it had been a struggle to get the
grant increased from £7000 to £10,000. Yet the demands...”
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“...Andrew Williams and his family, is currently being renovated and prepared for
occupation by the Rev Turner and his family. At this juncture, only Mrs Ann-Marie
Turner has accompanied the Rev Turner. Two of their sons are currently studying
and living in the United States of America and the third son is residing in Kingston,
Jamaica.
10.2 Appointment of Revd Philip Woods, ESMP
The General Secretary reported on the appointment of the Rev Philip Woods to the
position of Executive Secretary for Mission Programme to succeed the Rev Dr
Jooseop Keum. The Rev Woods, who is an ordained minister of the United
Reformed Church, had commence duties on 1st November 2007
The meeting resolved that the housing provision benefit that is currently availed to
expatriate executive secretarial staff would also be extended to the Rev Woods and
his family by virtue of his status as a minister of the URC for whom the church has
historically provided a manse. In addition, the Officers agreed that they would
recommend...”
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“...institutional damage resulting from the hurricane in Jamaica or the
economic meltdown in Zimbabwe, in order for CWM to meaningfully contribute
towards reconstruction and rehabilitation, the organisation would be required to
significantly increase its budget provisions. Our existing funds sharing policy does
not envisage such an increased budgetary commitment, but this factor alone does not
absolve us from paying serious attention to this important dimension of our calling as
partners in God’s mission.
2.5 Finally
In the final analysis however it is not about the amounts but about CWM’s
understanding of the nature of its role in relation to this particular growing need in the
member churches, and beyond. Once the principle has been established that the
organisation does have a major financial responsibility and should increase its
commitment in this area, the discussion about percentages and amounts should then
follow.
3...”
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“...reason
why. As membership was offered to all LMS churches at the time CWM was inaugurated, it was assumed
that the churches in question had chosen to decline the offer. A probable explanation could be that it was the
understanding at the time that the churches would keep their LMS connection and association through the
agency of the then Presbyterian Church in New Zealand. Whatever the actual reason was, the fact is that the
churches did not apply for and become part of the Council for World Mission.
The General Secretary pointed out that the present inquiry is however looking at the principle of expansion
and not the position of individual churches currently seeking membership with CWM. It was also noted that
discussions all the CWM governance meetings (i.e. 1993, 1998 & 2002) consistently emphasized that the
organisation would only seriously consider applications from interested churches if, at the very least, such
expansion achieves the following:
• Significantly enhances the global ...”
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“...triennial themes. Future plans
should build upon careful evaluation of previous experience and achievements of
RE, documenting the reasons for any change in direction. Operational planning
is expected to follow, identifying themes and setting out manageable stages, so
that meaningful monitoring and evaluation of impact can take place at
subsequent intervals. Detailed CWM guidance on planning, monitoring and
evaluation, and related management accounting information proformas can be
found in the CWM Mission Support Programme Handbook (MSP handbook).
• The 5 year proposal and fund application resulting from the above planning
process should itemize funding needs against the region’s themes and activities.
This should be planned, monitored and evaluated using financial tracking
documentation such as shown in the MSP handbook. Additional matched funding
from other sources within the region is to be encouraged, particularly where there
is ecumenical co-operation. A practical limit (preferably 5% but...”
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“...I Council for World Mission
I a global community of churches
TRUSTEE
HANDBOOK
UPDATE
SECTIONS 1 AND 2 ONLY
March 2007
Ipalo House, 32-34 Great Peter Street, London SW1P 2DB, UK
Tel: 020 7222 4214, Fax: 020 7233 1747/020 7222 3510
E-mail: council@cvvmission.org...”
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“...ministry, mission, witness and service faced by the
Church in Zambia today
• To discuss the internal and external institutional and ecclesiastical issues facing the UCZ
today.
The United Church of Zambia is a church that is growing with new congregations being established
regularly but is struggling to deal effectively with a large debt and a crisis of confidence in the
leadership of UCZ.
From our meetings and conversations it is clear that many people in UCZ desire to see profound
changes in the governance and management of the church and its human, financial and other
resources. They believe the structures are top heavy and the leadership excludes professional lay
people with necessary expertise. We were deeply impressed by the commitment of members and their
desire to contribute to and participate in the life, work and witness of the United Church of Zambia.
We presented an analysis of the issues that were raised and the challenges and opportunities
that UCZ should address.
I. Mission Strategy:...”
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